Fulton Co. seeks Resource scheduler & PM manager

Thanks to FPC member Jill for sending this lead:

State Accounting Office
Financial Systems
Resource Scheduler & PM Manager
(61151)
For more information about this job contact:*
recruiter@spa.ga.gov
www.agencywebsite (if applicable)
also see monster.com and careers.ga.gov

*Note: This contact may be able to provide answers to specific questions you have about this job posting. However, DO NOT e-mail or submit your application/resume to this contact unless directed otherwise in the "Additional Information" section above.
Requisition Number: 407-61151
County of Vacancy: Fulton

Recruitment Period: 09/21/2010 – 08/08/2010
Number of Openings: 1
Shift: First
Screening Type: Quals Assessment MIN & Pref
Annual Salary Minimum: Commensurate on experience
Annual Salary Maximum: Commensurate on experience
Salary Details: Commensurate with Experience

Duties & Responsibilities:
The Resource Scheduler and Project Management Manager will be responsible for developing and establishing extensive plans, schedules, and progress reports for the all types of SAO projects, that affect the SAO Functional Team, to ensure coordination of activities amongst departments within SAO and external agencies or vendors.

Further, the Resource Scheduler and Project Management Manager provides the leadership and facilitation to forecast and allocate resources efficiently and effectively and ensures project needs are fulfilled. This role maintains a baseline technology knowledge level to assist with project prioritization and plays a pivotal role in job planning and resource needs across SAO. Further, this role builds and understands the resource forecast to ensure proper planning and sharing of resources. This is done to evaluate resource utilization by skill to plan personnel development ensuring the required capability is fostered. This role is pivotal to balances business needs with well being to provide employee growth and job satisfaction. Overall the Resource Scheduler and Project Management Manager helps to drive consistency and sustainability across all types of SAO project life cycles.

The Resource Scheduler and Project Management Manager will be accountable for developing, documenting, and driving the creation and implementation of the strategic vision for all types of SAO projects. This includes ensuring project adherence the Project Management teams SAO implemented policies, procedures, standards and documentation that aligns with leading practices for project administration/ governance.
Responsibilities
• Oversees the development and on-going management of one or more programs or projects consistent with agency goals and objectives.
• Manages human resources and directs administrative activities.
• Interviews, hires, directs, trains, evaluates the performance of, and when necessary, disciplines and discharges employees.
• Ensures efficiency, effectiveness and accuracy of all functions through the use of computer systems, management controls, and sound organizational structure.
• Conducts or participates in the development, review, revision, interpretation, and/or implementation of policies, procedures, standards, and guidelines.
• Coordinates compliance with rules, regulations, and policies.
• Monitors the budget.
• Coordinates interaction between department, agency, and facility operating units, other programs and/or external customers as appropriate.
• Participates in the planning, coordination, development and implementation of long-range goals and objectives.

Technical Competencies

Ability to prioritize time and resources among primary projects of responsibilities.
Ability to anticipate future trends and issues that should be addressed to meet goals and objectives.
Ability to set goals with defined milestones to measure progress.
Ability to seek feedback when necessary to determine status of ongoing projects or programs.
Ability to prioritize and direct the work of others.
Ability to effectively establish deadlines.
Ability to communicate organizational goals to staff.
Knowledge of agency’s HR policies, procedures, forms, evaluation process and disciplinary process.
Ability to counsel subordinates when necessary.
Ability to supervise persons of varying backgrounds.
Ability to plan, monitor and evaluate the performance of direct reports.
Ability to use business software and computer applications.
Knowledge of standards of practice regarding management controls and organization structure.
Knowledge of statutory and/or regulatory requirements.
Ability to analyze the operational impact of legislative and executive initiatives.
Ability to develop policies and procedures for the organization.
Knowledge of state, federal and professional standards relevant to the agency’s industry.
Ability to analyze complex information and reach conclusion.
Ability to implement appropriate courses of actions to ensure compliance.
Knowledge of budgeting principles and practices.
Ability to prepare, implement and monitor budget.
Knowledge of agency purchasing, procurement and accounting procedures.
Knowledge of operational units or agencies that impact your unit or agency.
Ability to act as a liaison between different operational units or agencies.
Knowledge of strategic planning.
Ability to forecast goals relative to technological tools and industry trends.
Statistical analysis skills.
Ability to communicate both orally and in writing.
Ability to organize and manage projects.
Ability to conduct training, workshops, conferences and/ or forums.
Skill in mediation and escalation.
Ability to draft, review, interpret legislation for the agency.
Ability to represent the agency to outside entities.
Skill in media/public relations.

Minimum Training & Experience:
Completion of a Bachelor’s degree in a accounting and information systems and four years experience managing professional level staff.
OR
Eight years of experience, four years of which managing at the level equivalent to area of assignment.
OR
Four years of experience at the lower level (GSM011).

Preferred Qualifications:
 Minimum of 5 years project management experience, which have included managing large projects to successful outcome.
 Minimum of 5-7 years experience with forecasting, requesting, capturing, and reporting of actual project effort time.
 Certified Project Management Professional (PMP)
 Experience with PeopleSoft Financials 9.x and HCM 9.x
 Experience in the Public Sector
 Experience in organizing, planning and executing business and IT projects
 Experience in managing/ scheduling small to large teams of resources
 Experience in Project Management Software: Microsoft Project
 Experience with process and documentation improvement implementations.
 Aware and comply with state project management methodology
 Lead efforts to implement schedule management best practices and process across the functional team members.
 Act as Subject Matter Expert (SME) on scheduling and schedule management activities.
 Analyze project planning and schedule updates, as well as, delays to identify significant schedule risks.
 Develop a means for projects to request resources needed for projects.
 Serves as the overall subject-matter expert in Project Management (PM) team
 Establishes and promotes industry-recognized PM standards
 Develops and maintains a formally documented SAO PM policy, standard, and procedure (including required documentation) specifically for all types of SAO projects.
 Provides a program to ensure continuous improvement of PM policy, standards, and procedures (including documentation templates).
 Collaborates with Quality and Metrics team to ensure compliance, monitoring, and reporting on SAO project’s adoption of the PM policies, processes, and procedures (including documentation).
 Oversees project delivery within the project management framework. Provides project status and scorecards including relevant metrics as defined by the Project Owner/ Requestor or other designated member of Leadership.
 Provides stewardship for project management competency, standards and leading practices, methodologies and tools, knowledge sharing / coaching, lessons learned and continuous improvement.
 Ensures projects are successfully executed within defined timelines and budgets.
 Helps ensure the growth and success of PMs by identifying and providing mentoring and training in the established processes, policies, and procedures as well as PM tools and templates.
 Other responsibilities and key results areas will be assigned as required
 Performs job responsibilities with minimal supervision
 Must have a working knowledge of financial and human capital management systems, strong analytical skills, and strong management skills.
 Must be able to multi-task and coordinate with other SAO departments/ external agencies to implement systems development projects.
 Proven ability to uphold high standards demonstrate accountability and take ownership as a highly self-driven leader
 Excellent leadership skills. Demonstrated ability in coaching, mentoring, motivating and developing a support team that achieves high level results.
 Effective change and conflict management. Proven decision making ability with balanced risk taking. Ability to apply expertise to get results.
 Demonstrated success in the staffing and retention of technical personnel with the required aptitude and attitude.
 Functions effectively under pressure in environments of rapid change and conflicting demands and is capable of multi-tasking.
 Demonstrated ability to achieve customer loyalty excellence through effective relationships and demonstration of valued differentiation. Strong negotiation and customer service skills.
 Decisive and assertive and show initiative in problem solving while at the same time skilled at team building.
 Must have experience working across organizational lines to achieve creative solutions and address challenging and complex problems.
 Demonstrated ability to plan, forecast, and analyze project plans and performance trends.
 Allocates functional resources across SAO projects including production support. Understands need requirements based on job tasks to help prioritization of filled resource requests.
 Manages project and resource movement including project delays, resource time off, meetings, trainings, etc.
 Manages resource forecast and works closely with Directors, Leads, and Business Owners to determine resource needs and fulfillment strategy. Actively assigns resources will in advance to ensure proper planning and preparation.
 Demonstrate team work by sharing credit with co-workers; displaying enthusiasm and promoting a friendly group working environment; work closely with other departments as necessary; support group decisions and solicit opinions from co-workers.
 Ability to quickly assess situations, defines problems, collect data, establish facts and draw valid conclusions.
 Ability to take action in solving problems while exhibiting judgment and a realistic understanding of issues; ability to use reason, even when dealing with emotional topics. Ability to remain open-minded and change opinions on the basis of new information; perform a wide variety of tasks and change focus quickly as demands change; manage transitions effectively from task to task; adapt to varying stakeholder needs.
 Foster an “open door” policy where employees are encouraged to express their concerns and invited to contribute to the improvement of the customer experience

Successful candidate for this position must pass a criminal background check. (if applicable)

*Please Note: This vacancy is subject to close at any time once a satisfactory applicant pool has been identified.
Due to the volume of applications received by this office, we are unable to provide information on application status by phone or e-mail.
Applicants who are selected for an interview will be contacted to arrange an appointment.
Applicants who are not selected for interviews will not receive notification.

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